New and Recently Updated Policies

New Policies

As of 02/26/2018

This document has been added to the Policy Library to inform the university community that as a federal contractor, Virginia Commonwealth University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Please see the document for additional detail.

Substantive Revisions

As of 04/23/2018

This policy exists in response to the federal requirement to implement a written Identity Theft Prevention Program designed to detect the warning signs – or “Red Flags” – of identity theft in day-to-day operations. The policy and the documents listed in the Related Documents section constitute the primary components of VCU’s Identity Theft Prevention Program. It has been revised to better define the content and development of the Identity Theft Prevention Program, and to reflect recent changes to other university policies and standards that affect this policy. The policy now incorporates an Identity Theft Prevention Standard, which allows for more flexibility for program development and more timely and dynamic changes in program content. The operational details previously contained in the policy have been removed and are now updated and included in the Identity Theft Prevention Standard.

As of 05/14/2018

This policy defines who is permitted to serve as a principal investigator (PI) for sponsored programs. Detailed responsibilities for PIs are included in the Roles and Responsibilities Matrix referenced in the policy. The policy has been revised to: (1) include new categories and definitions for impacted Human Resources job classifications; (2) remove the exception request requirement for specific categories;  and (3) remove specific details related to PI eligibility for human subjects research and animal research, which are covered by separate IRB and IACUC policies and procedures. 

As of 05/11/2018

The Student Code of Conduct applies to all conduct by students on university property, at VCU-sponsored activities, and off-campus. Each student is responsible for their conduct from the time of application for admission through the actual awarding of the degree. The Student Code of Conduct addresses (1) prohibited conduct, (2) students' rights and responsibilities, (3) adjudication of charges, and (4) administrative actions and sanctions. Highlights of the revision include: encouraging students to report violations to the proper authorities; enhancing and clarifying definitions of prohibited conduct; and removal of the interim suspension provision, which is now managed by the Office of the Dean of Students.

As of 03/22/2018

The purpose of this policy is to protect the health, safety and welfare of members of the Virginia Commonwealth University community and the public served by the university. VCU recognizes that substance use disorders are treatable medical conditions. As such, this policy balances the need for VCU to support individuals seeking recovery with the safety and health of the entire university population. This policy (a) encourages individuals to seek help if they are concerned that they or their family members may have a drug and/or alcohol problem; (b) encourages individuals to use the services of qualified professionals in the community to assess the seriousness of substance use disorders and identify appropriate sources of help; (c) provides for a current list of qualified community professionals; and (d) allows the use of accrued paid or unpaid leave for employees while seeking treatment for alcohol and other drug problems.

As of 01/22/2018

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), this policy outlines the procedures that the university follows to provide a timely warning/crime alert to the university community upon the VCU Police department’s discovery of pertinent information about a reported crime in which the VCU Police department determines there could be a serious or ongoing threat to the university community or risk of additional incidents in the future. This policy has been revised to more accurately reflect the university’s current procedures for determining whether to issue a timely warning/crime alert and the university’s notification process for the same.  

As of 02/19/2018

The purpose of this policy is to describe effects on a student’s financial aid resulting from course withdrawal in accordance with applicable law and regulations, including the federal Standards for Participation in Title IV, HEA Program, 34 C.F.R. § 668.22. This policy was revised to provide a comprehensive overview of VCU's Financial Aid withdrawal policy and procedures and to include withdrawals from module classes and processing of state aid when a student withdraws.

As of 02/19/2018

The purpose of this policy is to describe a student’s eligibility for continued receipt of Title IV federal funds based on satisfactory academic progress (SAP) in accordance with federal requirements for financial aid. The policy was revised to provide a more comprehensive overview of VCU's SAP policy and procedures as well as update SAP minimum GPA requirements to match VCU’s minimum GPA requirements.

As of 02/19/2018

Virginia Commonwealth University is committed to fostering an environment of uncompromising integrity and ethical conduct in its research and research-related activities. This policy (formerly titled Misconduct in Research and Scholarly Activities Policy) prohibits research misconduct. Faculty, staff, and students involved in any part of the university’s research endeavors must comply with this policy and applicable regulations. Principal investigators bear responsibility for the integrity of research performed under their supervision. Administrative unit heads must pursue reasonable monitoring to ensure the integrity of the activities conducted under their oversight. This policy applies to all research conducted at VCU, regardless of the funding status or source.

As of 03/22/2018

This policy defines the ownership, distribution, and commercialization of rights associated with intellectual property developed at the university. It has been revised to clarify the VCU’s stance on intellectual property and better define the types of intellectual property and their handling. Intellectual property issues not specifically addressed in previous versions are now included to allow for better understanding and management.